Dynaxon IT Services (P) Ltd. and our Information security policy Outlines the requirement around which encryption algorithms, Defines acceptable use of equipment and computing services, and the appropriate employee security measures to protect the organization's corporate resources and proprietary information. It also defines the minimum requirements for maintaining a clean desk policy where sensitive/critical information about our employees, our intellectual property, our customers and our vendors is secure in locked areas and out of site.
Below is a general policy followed and complied by all personels and employees and also handed out as Information Security Policy.
1. Dynaxon proprietary information stored on electronic and computing devices whether owned or leased by Dynaxon, the employee or a third party, remains the sole property of Dynaxon. You must ensure through legal or technical means that proprietary information is protected in accordance with the Data Protection Standard.
2. You have a responsibility to promptly report the theft, loss or unauthorized disclosure of Dynaxon proprietary information.
3. You may access, use or share Dynaxon proprietary information only to the extent it is authorized and necessary to fulfill your assigned job duties.
4. Employees are responsible for exercising good judgment regarding the reasonableness of personal use. Individual departments are responsible for creating guidelines concerning personal use of Internet/Intranet/Extranet systems. In the absence of such policies, employees should be guided by departmental policies on personal use, and if there is any uncertainty, employees should consult their supervisor or manager.
5. For security and network maintenance purposes, authorized individuals within Dynaxon may monitor equipment, systems and network traffic at any time, per the Audit Policy.
6. Dynaxon reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy.
1. All mobile and computing devices that connect to the internal network must comply with the Minimum Access Policy.
2. System level and user level passwords must comply with the Password Policy. Providing access to another individual, either deliberately or through failure to secure its access, is prohibited.
3. All computing devices must be secured with a password-protected screensaver with the automatic activation feature set to 10 minutes or less. You must lock the screen or log off when the device is unattended.
4. Postings by employees from a Dynaxon email address to newsgroups should contain a disclaimer stating that the opinions expressed are strictly their own and not necessarily those of Dynaxon, unless posting is in the course of business duties.
5. Employees must use extreme caution when opening e-mail attachments received from unknown senders, which may contain malware.
6. Employees are required to ensure that all sensitive/confidential information in hardcopy or electronic form is secure in their work area at the end of the day and when they are expected to be gone for an extended period.
7. Computer workstations must be locked when workspace is unoccupied.
8. Computer workstations must be shut completely down at the end of the work day.
9. Any Restricted or Sensitive information must be removed from the desk and locked in a drawer when the desk is unoccupied and at the end of the work day.
10. File cabinets containing Restricted or Sensitive information must be kept closed and locked when not in use or when not attended.
11. Keys used for access to Restricted or Sensitive information must not be left at an unattended desk.
12. Laptops must be either locked with a locking cable or locked away in a drawer.
13. Passwords may not be left on sticky notes posted on or under a computer, nor may they be left written down in an accessible location.
14. Printouts containing Restricted or Sensitive information should be immediately removed from the printer.
15. Upon disposal Restricted and/or Sensitive documents should be shredded in the official shredder bins or placed in the lock confidential disposal bins.
16. Whiteboards containing Restricted and/or Sensitive information should be erased.
17. Lock away portable computing devices such as laptops and tablets.
18. Treat mass storage devices such as CDROM, DVD or USB drives as sensitive and secure them in a locked drawer.
1. All mobile and computing devices that connect to the internal network must comply with the Minimum Access Policy.
2. System level and user level passwords must comply with the Password Policy. Providing access to another individual, either deliberately or through failure to secure its access, is prohibited.
3. All computing devices must be secured with a password-protected screensaver with the automatic activation feature set to 10 minutes or less. You must lock the screen or log off when the device is unattended.
4. Postings by employees from a Dynaxon email address to newsgroups should contain a disclaimer stating that the opinions expressed are strictly their own and not necessarily those of Dynaxon, unless posting is in the course of business duties.
5. Employees must use extreme caution when opening e-mail attachments received from unknown senders, which may contain malware.
The following activities are, in general, prohibited. Employees may be exempted from these restrictions during the course of their legitimate job responsibilities (e.g., systems administration staff may have a need to disable the network access of a host if that host is disrupting production services).
Under no circumstances is an employee of Dynaxon authorized to engage in any activity that is illegal under local, state, federal or international law while utilizing Dynaxon-owned resources.
The lists below are by no means exhaustive, but attempt to provide a framework for activities which fall into the category of unacceptable use.
i. System and Network ActivitiesThe following activities are strictly prohibited, with no exceptions:
1. Violations of the rights of any person or company protected by copyright, trade secret, patent or other intellectual property, or similar laws or regulations, including, but not limited to, the installation or distribution of "pirated" or other software products that are not appropriately licensed for use by Dynaxon.
2. Unauthorized copying of copyrighted material including, but not limited to, digitization and distribution of photographs from magazines, books or other copyrighted sources, copyrighted music, and the installation of any copyrighted software for which Dynaxon or the end user does not have an active license is strictly prohibited.
3. Accessing data, a server or an account for any purpose other than conducting Dynaxon business, even if you have authorized access, is prohibited.
4. Exporting software, technical information, encryption software or technology, in violation of international or regional export control laws, is illegal. The appropriate management should be consulted prior to export of any material that is in question.
5. Introduction of malicious programs into the network or server (e.g., viruses, worms, Trojan horses, e-mail bombs, etc.).
6. Revealing your account password to others or allowing use of your account by others. This includes family and other household members when work is being done at home.
7. Using a Dynaxon computing asset to actively engage in procuring or transmitting material that is in violation of sexual harassment or hostile workplace laws in the user's local jurisdiction.
8. Making fraudulent offers of products, items, or services originating from any Dynaxon account.
9. Making statements about warranty, expressly or implied, unless it is a part of normal job duties.
10. Effecting security breaches or disruptions of network communication. Security breaches include, but are not limited to, accessing data of which the employee is not an intended recipient or logging into a server or account that the employee is not expressly authorized to access, unless these duties are within the scope of regular duties. For purposes of this section, "disruption" includes, but is not limited to, network sniffing, pinged floods, packet spoofing, denial of service, and forged routing information for malicious purposes.
11. Port scanning or security scanning is expressly prohibited unless prior notification to Audit is made.
12. Executing any form of network monitoring which will intercept data not intended for the employee's host, unless this activity is a part of the employee's normal job/duty.
13. Circumventing user authentication or security of any host, network or account.
14. Introducing honeypots, honeynets, or similar technology on the Dynaxon network.
15. Interfering with or denying service to any user other than the employee's host (for example, denial of service attack).
16. Using any program/script/command, or sending messages of any kind, with the intent to interfere with, or disable, a user's terminal session, via any means, locally or via the Internet/Intranet/Extranet.
17. Providing information about, or lists of, Dynaxon employees to parties outside Dynaxon.
ii. Email and Communication ActivitiesWhen using company resources to access and use the Internet, users must realize they represent the company. Whenever employees state an affiliation to the company, they must also clearly indicate that "the opinions expressed are my own and not necessarily those of the company". Questions may be addressed to the IT Department.
1. Sending unsolicited email messages, including the sending of "junk mail" or other advertising material to individuals who did not specifically request such material (email spam).
2. Any form of harassment via email, telephone or paging, whether through language, frequency, or size of messages.
3. Unauthorized use, or forging, of email header information.
4. Solicitation of email for any other email address, other than that of the poster's account, with the intent to harass or to collect replies.
5. Creating or forwarding "chain letters", "Ponzi" or other "pyramid" schemes of any type.
6. Use of unsolicited email originating from within Dynaxon's networks of other Internet/Intranet/Extranet service providers on behalf of, or to advertise, any service hosted by Dynaxon or connected via Dynaxon's network.
7. Posting the same or similar non-business-related messages to large numbers of Usenet newsgroups (newsgroup spam).
iii. Blogging and Social Media1. Blogging by employees, whether using Dynaxon’s property and systems or personal computer systems, is also subject to the terms and restrictions set forth in this Policy. Limited and occasional use of Dynaxon’s systems to engage in blogging is acceptable, provided that it is done in a professional and responsible manner, does not otherwise violate Dynaxon’s policy, is not detrimental to Dynaxon’s best interests, and does not interfere with an employee's regular work duties. Blogging from Dynaxon’s systems is also subject to monitoring.
2. Dynaxon’s Confidential Information policy also applies to blogging. As such, Employees are prohibited from revealing any Dynaxon confidential or proprietary information, trade secrets or any other material covered by Dynaxon’s Confidential Information policy when engaged in blogging.
3. Employees shall not engage in any blogging that may harm or tarnish the image, reputation and/or goodwill of Dynaxon and/or any of its employees. Employees are also prohibited from making any discriminatory, disparaging, defamatory or harassing comments when blogging or otherwise engaging in any conduct prohibited by Dynaxon’s Non-Discrimination and Anti Harassment policy.
4. Employees may also not attribute personal statements, opinions or beliefs to Dynaxon when engaged in blogging. If an employee is expressing his or her beliefs and/or opinions in blogs, the employee may not, expressly or implicitly, represent themselves as an employee or representative of Dynaxon. Employees assume any and all risk associated with blogging.
5. Apart from following all laws pertaining to the handling and disclosure of copyrighted or export controlled materials, Dynaxon’s trademarks, logos and any other Dynaxon intellectual property may also not be used in connection with any blogging activity.
1. Compliance Measurement
2. The Compliance and Audit team will verify compliance to this policy through various methods, including but not limited to, business tool reports, internal and external audits, and feedback to the policy owner.
3. Exceptions
4. Any exception to the policy must be approved by the Compliance and Audit team in advance.
5. Non-Compliance
6. An employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.
1. Data Classification Policy
2. Data Protection Standard
3. Social Media Policy
4. Minimum Access Policy
5. Password Policy
Dynaxon follows a stringent risk management and incident management process wherein each incident is l
ogged and relavent risks are assessed with applicable actions and impacts and also a follow up with steps to prevent recurrence of the incident.Below is a screen shot of the incident management log: